Bookkeeper/ Account Assistant / Office Assistant

Bookkeeper/ Account Assistant / Office Assistant

Posted 10 months ago

We’re looking for an Accounts Administrator to join an ambitious and growing team for a company located in Coalville.

The role of Finance Administrator is a varied role covering several areas within the finance, customer care and general office function with responsibilities and tasks to include:

  • Sales ledger – generating and processing client invoices and sending to client email / portals; posting invoices and receipts on to Sage accounting software; generating/sending monthly statements; dealing with client queries
  • Quote/order book – monitoring and updating
  • Credit control – monitoring accounts receivable balances and following up on outstanding debt; reporting debtor position to MD
  • Purchase ledger – managing all incoming invoices / expenses and undertaking checks against purchase orders, querying mismatches and ensuring correct approval and coding; posting invoices on to Sage via PaperLess system; paying suppliers to agreed terms; monitoring, checking and recording / processing all credit card and trade card account transactions
  • Project procurement – ensuring project files are updated with actual cost to validate and report project profitability
  • Bank – processing supplier and payroll payments to agreed terms; completing and reporting of bank reconciliations
  • Cash flow reporting – generating / updating actual cash flow report
  • Tax – Monitoring VAT position for company accountant to produce and submit quarterly returns; calculation of CIS tax and production / circulation of deduction statements
  • Providing support to the company accountant
  • Customer care – receiving and logging of job cards and scheduling of customer appointments for maximum efficiency; passing of scheduled jobs to subcontractors and follow up on post visit issues if/as applicable; processing completed job cards, requesting order numbers and raising of invoices
  • General office – dealing with incoming telephone calls, post and managing / maintaining office supplies e.g. stationery; taking and circulation of team meeting minutes; managing business insurances
  • Supporting internal processes and suggesting improvements to internal documents and procedures as necessary


Job Features

Job IdAFKC140921
Job TimeFull Time
Job LevelClerical & Transactional

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Key Details

LevelClerical & Transactional
Ref NumberAFKC140921
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